JSC “VIA SMS group” (registration number 40003901472, legal address – 13. janvara street 3, Riga, LV-1050) (hereinafter referred to as “VIA SMS group”, “Company”, “we”, “our”, “us”) selects employees for the needs of VIA SMS group’s companies in Latvia (LLC “VIA SMS”, LLC “Viainvest”, Branch of a foreign merchant “ViaConto Sweden AB Latvijas filiale”).
VIA SMS group together with other group’s companies in Latvia are joint controllers of the personal data you provide. Each company in the VIA SMS group is responsible for your personal data in the specific candidates selection process. VIA SMS group is responsible for the initial stage of recruitment (that’s publication of job descriptions, organization of interviews, collecting references and feedback, selection of the appropriate candidates) from which personal data is stored securely on our database.
Each company in the VIA SMS group is responsible for the following recruitment process, for signing employment agreements and other necessary documents, with the involvement of VIA SMS group’s employees for managing the recruitment and hiring documentation.
During the recruitment process we may process:
In case it’s necessary, we may additionally research information about your experience, skills or qualifications that are publicly available on social media and recruitment platforms (such as, LinkedIn, Facebook or Twitter).
We also may contact you at specialized recruitment platforms (such as, LinkedIn or cv.lv) for selecting appropriate candidates for our vacancies based on our legitimate interest. If you object to such communication we will stop processing your personal data, except for minimal personal data about your objection in order to protect and exercise our legal claims.
Why do we process your personal data?
Before we begin to process your personal data we always assess data processing purposes.
Your personal data is processed for recruitment purposes, i.e. to select suitable candidates for a specific job opening, to assess the suitability of your application for the employment at the Company, and for legal interests insofar as they are related to recruitment.
The legal basis for the processing of personal data is:
Recipients of personal data:
What are the data storage periods for your personal data?
Any information that you give us when applying to a vacancy and during the recruitment process, will be kept in our database for a maximum 5 (five) years if you do not object to processing your personal data for future vacancies. We will then erase your personal data in accordance with the Company’s internal procedures, except for the minimum necessary personal data to protect our and other VIA SMS group companies’ legal interests.
In case you request to delete your personal data or object to data processing for future vacancies, we will delete the data 4 (four) months after the end of the recruitment process, except for the minimum necessary personal data which will be kept for 5 (five) years to protect our and other VIA SMS group companies’ legal interests.
In case you are selected for employment following the recruitment process, your personal data will be transferred to the relevant employer – any company of VIA SMS group.
Your rights
You have the right to request access to your personal data from the controller, to correct or amend it, request deletion of your personal data, restrict data processing, request data portability and object to the processing of your data.
If you believe that we have violated your right to privacy by processing your personal data, you have the right to submit a claim to the Company to protect your interests. We will evaluate any requests in accordance with the applicable law and will respond within 30 (thirty) days.
Please note that we will need to verify your identity before we disclose any information, for that purpose we may ask you to provide us with additional information.
You have the right to file a complaint with the Data State Inspectorate in cases where a dispute with the Company cannot be resolved through negotiation.
Your data security
We use appropriate technical and organizational measures to protect personal data and other information that we collect (during recruitment process) and store against accidental or unlawful destruction, loss, alteration, disclosure, access. We implement security measures by limiting excess to our systems and databases, managing access rights, training our employees, using secure partners and data processors.
Contacts
In case of questions related to recruitment processes, you can contact us at hr@viasmsgroup.com. ?For matters concerning data processing, contact the data protection officer at dpo@viasmsgroup.com.
Amendments to the Privacy notice
We may update this Privacy Notice from time to time. The latest version and any amendments will be posted at our website.