Office Manager

VIA SMS Group is an alternative financial services company with operations in Europe and Asia. In addition to its international operations, the Group has developed into a flexible fintech company that offers easy-to-understand financial solutions under various brand names. As consumer lending with brand VIASMS.lv in Latvia and similar brands in other countries remains the core business of VIA SMS Group, the company has successfully expanded other fields of alternative finance by developing such brands as VIAINVEST, an investment brokerage firm under the supervision of Latvijas Banka that provides private investors with lucrative opportunities to invest in securities backed by loans from non-banking lenders for consumers and businesses. The company’s headquarters are in Riga, Latvia. Find out more about the company at www.viasmsgroup.com.

We are looking for a bright-minded colleague with a positive attitude and passion for working with people and documents to keep our office in a good and structured way to join our friendly team and fill the position of Office Manager.

What you will do:

• Fast and professional execution of the administrative tasks of the Company’s Board
• Assist and support both management and colleagues in daily work processes
• Oversee and organize the Company’s and its daughter entities’ proper and effective record-keeping
• Prepare and organize documents and their execution in a timely manner
• Improve and implement the Companies’ Record keeping policy as well as develop other policies in line with the duties to be performed
• Processing incoming and outgoing Company’s and its daughter entities’ correspondence
• Organization of the Company’s daily work (answering phone calls, e-mails, welcoming guests)
• Maintain accurate records of office expenses and other documentation
• Provide travel support for the Company’s employees during business trips, and prepare the necessary documentation
• Work with vendors and 3rd party contractors
• Managing and ordering office supplies as well as fruits and coffee etc.
• Assist in employees’ onboarding – order office key cards, prepare employee profiles, etc.
• Administer the Company’s inner intranet and communication systems
• Participate in planning and assisting in organizing various Company’s events and activities
• Work closely and collaborate with HR and Legal departments
• Perform other administrative tasks as needed

About you:

• Previous work experience as office manager/administrator or secretary
• Knowledge of effective record-keeping and document requirements
• Administrative assistance and executive administrative assistance skills
• Phone and e-mail etiquette and clerical skills
• Outstanding communication and problem-solving skills as well as attention to detail
• Excellent written and verbal communication skills in Latvian, and English
• Proficiency in Microsoft Office suite
• High sense of responsibility, adaptability, and ability to “make things happen”
• Ability to work independently and collaboratively with the ability to find solutions to different situations
• Experience in event coordination or project management is a plus

Why VIA SMS Group?

• You get to become part of a passionate and progressive fintech Team
• Work in a brand new and green office in the silent center of Riga City
• At VIA SMS Group, we have full confidence in our employees and their ability to manage their time effectively. You have the freedom to plan your workday routine as you see fit. What matters most to us is achieving our goals and delivering results!
• We’ve been around for 14 years in the fintech world and feel the teenage years embody our company culture perfectly – join us and get a feel of an informal, people-oriented culture
• With us, you will be supported and led by the most competent yet friendly Department Managers with whom together you will weather all storms and emerge on top of challenging situations
• You will experience working at a global company and all the advantages this has to offer
• It’s not always rainbows and butterflies around here and we can’t promise you that stressful days are non-existent however, for this reason specifically we have a certified life coach to help get you through
• Whatever you want to learn to enhance your skills, we’re here to support you
• From day 1, you become a part of VIA SMS Group’s social life and engage in all kinds of fun & productive team-building activities
• We care about both; your mental and physical health, which is why we offer health insurance after the end of the 3 month probation period
• A competitive remuneration starting from EUR 1100 – 1500 euro/gross

We are looking forward to receiving your CV with a reference Office Manager sent us by e-mail at hr@viasmsgroup.com.

Contact person: Lelde, phone number: +371 66100254